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City Manager's Office / Administration

Location: Flagstaff
Posted on: December 4, 2019

Job Description:

*********************** : For more information, please see: http:// ****************************************** CITY OF FLAGSTAFFFlagstaff is the largest community in the high country and is the county seat for Coconino County, the largest county in the United States. A historic Route 66 town, Flagstaff is ideally located at the juncture of Interstate 17 and Interstate 40. Though still reflecting a small town atmosphere, it maintains a selective growth plan with new expansion programs underway. The City of Flagstaff is Northern Arizona's Employer of Choice! Our City government is devoted to enhancing the quality of life of our citizens and the experience of the many visitors who are attracted to Northern Arizona.Date Posted:November 13, 2019Vacancy No:135-19Position Title:Senior Executive AssistantDivision / Section:City Manager's Office / AdministrationPosition Status:Full Time; FLSA Exempt; Benefit EligibleWork Week:Monday - Friday 8am - 5pm; Some nights, weekends, and holidaysmay be requiredSalary Range:$54,179.63 - $60,681.19 Annually DOEClosing Date:November 29, 2019 Team Flagstaff is seeking a highly self-motivated individual with an attention to detail and the ability to manage multiple priorities within an executive and fast paced environment. This individual must have demonstrated work experience in providing responsive and complex administrative support through verbal and written communication skills, maintaining multiple conflicting calendars and schedules, and providing moderate research and analysis on issues of importance to the Mayor, and Council.ADDITIONAL INFORMATION:Actively supports and upholds the City's stated mission and values. Under direction of the City Manager or designee, employees of this class are expected to perform day-to-day activities associated with highly responsible and complex administrative duties of the City Manager's Office for the Mayor and Council.ADMINISTRATIVE DUTIES:Supervisory: Budgetary This job requires functioning as a lead worker performing essentially the same work as those directed and includes overseeing work quality, training, instructing and scheduling work. This job has responsibility for developing the budget and performance measures for the City Council.Strategic Planning: This job does not have strategic planning responsibilities but carries out day- to-day activities to reach the stated goals and objectives.Policies/Procedures: This job interprets policies and procedures and carries out day-to-day activities in accordance with established policies and procedures.Compliance: Council_Communications This job carries out day-to-day activities in accordance with Federal, State, and Local laws, rules, and regulations as well as City policies and procedures. This job has responsibility for direct communication with the City Council including drafting correspondence, researching issues, handling complex scheduling and travel arrangements, etc.Reporting: This job does not have duties related to reporting to Federal/State/Local agencies.EXAMPLES OF THE WORK PERFORMED (ILLUSTRATIVE ONLY):Provides excellent customer service to both internal and external customers.Functions as a lead worker to the Executive Assistant by overseeing work quality, training, instructing and scheduling work.May be asked to occasionally supervise and/or perform lead functions over interns or volunteers.Serves as liaison between constituents and elected officials to identify and resolve trends and issues.Communicates directly with citizens with information and solutions.Promotes public relations by participating and representing the City at local meetings or special events and regional agency, state or national meetings. May attend meetings or events to represent the Mayor and/or Council.Provides logistical onsite coordination to Mayor and/or Council at meetings and special events.Provides Mayo r and/or Council with briefings before and after meetings.Assists with planning, coordinating and monitoring special programs or projects initiated by Mayor and Council.Develops and executes strategies with the Mayor on activities and issues important to the City and the office of the Mayor.Analyzes policy issues by identifying citywide impacts, coordinates responses on strategies and alternatives for dealing with issues.Responds to citizen inquiries and complaints with the utmost tact and resourcefulness in seeking solutions to problems presented within the City and other agencies by communicating with citizens, leadership, public officials and City staff; providing requested information or referrals, and maintaining a database on constituent concerns to ensure progress and completion. Serves as representative to the public for the Mayor and Council, including handling calls, visitors, and mail; responding to sensitive requests for information and assistance; providing information regarding City rules, policies, and regulations in response to inquiries and complaints; and resolving citizen concerns and complaints.Provides administrative support to the Mayor and Council including drafting correspondence, researching issues, establishing and maintaining databases, preparing reports, scheduling appointments, and planning and coordinating special events and

Keywords: ARIZONA DEPARTMENT OF ECONOMIC SECURITY, Flagstaff , City Manager's Office / Administration, Administration, Clerical , Flagstaff, Arizona

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