Court Judicial Specialist

Company: City of Flagstaff
Location: Flagstaff
Posted on: September 5, 2020

Job Description:

Job Description: br> COURT JUDICIAL SPECIALIST Salary $15.62 Hourly Location Flagstaff, AZ Job Type NON-EXEMPT; PART-TIME; TENURE & BENEFIT ELIGIBLE Division Courts- Municipal Courts Job Number 029-20 Closing 8/28/2020 4:00 PM Arizona Pre-employment Requirements None Administrative Duties DISTINGUISHING FEATURES OF THE WORK Actively supports and upholds the City's stated mission and values as well as the Municipal Court's stated mission, values, policies and procedures. The Court Judicial Specialist Support Series is a broad band series where incumbents are responsible for performing a wide variety of tasks. Duties range from the most routine and repetitive to the most complex of administrative support tasks requiring incumbents to take initiative, make judgment calls, and make decisions for the functions/processes for which they are accountable. Incumbents perform public information, initial contact guidance, clerical and office work associated with assisting the court user with routine technical information, including civil traffic, criminal and orders of protection/injunctions against harassment and the proper processing of complaints for judicial processing purposes. Job requires the ability to multi-task several requests for information or assistance at the same time. Under direct supervision of the Deputy Court Administrator, employees of this class perform a wide range of counter duties and activities relating to the processing of civil and criminal complaints filed with the Judicial Branch of Government. An important aspect of this position is the high profile of initial public contact and the responsibility of the initial routine review of complaints for completeness, proper processing, and the answering of routine technical questions. The individual will also work closely with the all judicial staff members to provide cross-functional information as it applies to other disciplines within the Municipal Court. There are three zones within the broad band. The incumbent will have the opportunity to advance through the zones based on performance and value added to the organization. Examples of the Work Performed EXAMPLES OF THE WORK PERFORMED (ILLUSTRATIVE ONLY) * Assists the public with questions they may have regarding the proper procedures, forms, calendars, defaults, arrest warrant, fines, fees and time frames associated with criminal, civil traffic, orders of protection and injunctions against harassment. * Assists the public by checking complaints, payment applications and other court related paperwork for completeness and timeliness, and answering questions of a routine and technical nature as requirements placed upon court users. * Expedites the flow of electronic and paper files to the proper court personnel for review. Completes data entry in court case management system for default judgements, license suspensions, community restitution and sentencings. * Monitors and follows-up on court ordered sanctions such as fines, community restitution assignments or traffic school. * Performs cashiering duties related to the collection of fines, fees, restitution and maintain all standards as set by the accounting standards set by the Arizona Supreme Court and the City's Finance Department. * Coordinates with other departments regarding such items as bond refunds, sales tax violations, non-payment of delinquent fines, community service work, outstanding warrants, and case related paperwork. * Communicates with court users regarding the status of their complaint or other requests for assistance. * Generates court abstracts via computer and assesses and collects proper fees. * Participates in on-going judicial education as required by the Arizona Supreme Court. * Assists in developing methods and procedures to ensure a smooth, timely, and efficient flow in the processing of all civil and criminal complaints. * Assists other Court personnel as directed. * Performs related duties as required (processing all incoming mail including time stamping and delivery to proper court staff, mailing default judgement notices, requests for information, updating data entry, assisting all Court personnel and court users as required, and answering busy telephone lines and assisting the public with their questions and requests). Qualifications MINIMUM REQUIREMENTS * High School diploma or G.E.D. * Three years of general office or money handling experience including customer service skills and phone etiquette. * One year of experience with personal computers and associated software. * Or any combination of education, experience, and training equivalent to the above Minimum Requirements. DESIRED EXPERIENCE AND TRAINING * Experience with the judicial system or college level classes in a related field. * Experience in a high profile public contact position. * Court Leadership Institute Tier I training. OTHER REQUIREMENTS * Must possess, or obtain upon employment, a valid Arizona driver's license. * Regular attendance during normal working hour

Keywords: City of Flagstaff, Flagstaff , Court Judicial Specialist, Other , Flagstaff, Arizona