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HR Assistant or Generalist

Company: Lowell Observatory
Location: Flagstaff
Posted on: May 14, 2022

Job Description:

The HR Assistant (HRA) or Generalist (HRG) assists the HR Manager in a variety of tasks including the hiring process, enrolls eligible staff in insurance benefits, creates and maintains personnel records, assigns required training, verifies payroll deductions in the semi-monthly payroll, and communicates company policies. The lists of Knowledge, Skills and Abilities and Experience/Education are wish lists, not checklists. We encourage anyone with an interest and translatable skills to apply even if they do not meet 100% of the criteria. HR ASSISTANT DUTIES/RESPONSIBILITIES

  • Maintains accurate and up-to-date human resource files, records, and documentation.
  • Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate HR Manager or leadership
  • Maintains the integrity and confidentiality of human resource files and records.
  • Benefits administration
  • Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
  • May assist with payroll functions including processing, answering employee questions, correcting processing errors.
  • Acts as a liaison between the organization and external benefits providers and vendors, which may include health, dental, disability, and retirement plan providers.
  • Conducts or assists with new hire orientation.
  • Plans and executes special events such as benefits enrollment, wellness activities, employee recognition events, holiday parties, and retirement celebrations.
  • Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.
  • Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
  • Develops and maintains HR forms.
  • Manages keys for new and departing staff and volunteers
  • Performs other duties as assigned. HR GENERALIST DUTIES/RESPONSIBILITIES In addition to the duties listed above for the HRA, the HRG may take on some or all of these additional responsibilities.
  • Lead the recruitment process for non-supervisory positions
  • Training leader, train staff in related HR topics such as FMLA, ACA, anti -discrimination
  • Draft and edit company polices and personnel manual
  • May oversee the scheduling, assignments and daily workflow of the HR Interns
  • Attend and participate in employee disciplinary meetings, investigations and terminations KNOWLEDGE, SKILLS AND ABILITIES
  • Excellent verbal and written communication skills.
  • Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
  • Excellent organizational skills and attention to detail.
  • Proficient with Microsoft Office Suite or related software.
  • Proficient with or the ability to quickly learn human resource information system (HRIS), and similar computer applications.
  • Knowledge of FLSA, FMLA, ADA, COBRA, OSHA and other relevant HR regulations.
  • Ability to interpret FLSA and other state and federal regulation as they apply to payroll procedures and policies. EDUCATION/EXPERIENCE HRA Associate s degree or higher in Human Resources (or related field) or relevant experience required. Experience working with Paycom or similar HRIS and payroll software is desired
    HRG In addition to the experience and education for the HRA role, at least 3 years of experience in human resources is required. Bachelor s degree in Human Resources or related field preferred. SHRM-CP or similar certification a plus.Lowell Observatory Associated topics: advisor, business partner, consultant, hrbp, human resources associate, human resources generalist, officer, operations partner, professional, representative

Keywords: Lowell Observatory, Flagstaff , HR Assistant or Generalist, Other , Flagstaff, Arizona

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