Executive Administrator

Company: Genterra Enterprises
Location: Flagstaff
Posted on: May 16, 2022

Job Description:

Executive Administrator

Genterra Enterprises is a full service commercial real estate development firm providing the highest quality of services focused on healthy communities and sustainable growth. Headquartered in Flagstaff AZ, we are developing properties and projects throughout Arizona and the nation.

We have an exceptional opportunity for an Executive Administrator . We are looking for a dynamic individual who can bring enthusiasm and innovative solutions to our team and projects. The right person will have a warm, engaging and professional demeanor, and will be organized, a strong initiator and able to prioritize and manage multiple tasks simultaneously. This in-person position is based out of our corporate headquarters in Flagstaff, AZ.

POSITION RESPONSIBILITIES

This position is responsible for organizing and coordinating office activities and procedures to maximize operational effectiveness and efficiency. The day-to-day duties and responsibilities may include but are not limited to the following:

- Answer, screen and transfer incoming calls or take messages, as necessary.
- Greet visitors and make them comfortable while waiting.
- Coordinate meeting schedules and spaces for in-person and virtual meetings.
- Attend meetings and take detailed meeting minutes to document general discussions and assigned actions.
- Prepare and distribute meeting agendas, minutes, and other communications.
- Coordinate and create presentations using PowerPoint, Prezi, and other presentation platforms.
- Organize and maintain electronic and paper files.
- Organize solicitations to vendors as directed. Receive, distribute, and file proposals from vendors.
- Maintain control and documentation of legal files.
- General office tasks such as mail management, office supplies, etc.
- Collaborate with marketing department on marketing brochures, Proposals, presentations, website management, and other marketing collateral.
- Book and arrange travel, transport, and accommodations.
- Manage general office organization and operation.

Requirements

- Minimum five years of experience.
- BA or BS degree preferred.
- Must have proficiency with software, hardware, and cloud-based platforms.
- Strong experience with Microsoft Word, Excel, PowerPoint, Publisher and Outlook; Adobe Indesign, Photoshop, and Illustrator.
- Ability to perform effectively under pressure and to practice strong organizational skills when handling competing priorities and tight deadlines.
- Advanced skill in graphic designing is desired.
- Ability to work in a self-directed manner and serve as a collaborative team player.
- Mastery communication skills, both oral and written.
- Strong experience with office equipment including copy machines and printers.
- Skilled in internet navigation and searches.
- Ability to maintain strict confidentiality and discretion.

Benefits & PERKS

- Comprehensive health, dental & vision coverage.
- Paid vacation, holidays, personal, and sick days.
- 401(k) + company match.
- New employee orientation and training.
- Employee volunteer opportunities.
- Company-wide events, i.e., houseboat trips, spring training games, BBQs, holiday parties, and more.

CHOOSE GENTERRA ENTERPRISES

Our people are our most valuable asset here at Genterra Enterprises and we take great measures to recruit and retain the best industry individuals. With a keen eye for quality and a sharp wit to match, when it comes down to it, we are passionate about what we do and seek out others that also take pride in their work. Whether it's in the office or out in the community, we strive to be our best, growing and learning every step of the way.

CHOOSE FLAGSTAFF

We may be a bit biased, but we think Flagstaff is a wonderful place to call home. Our four-season climate is unique in Arizona, and when you combine it with our charm, you'll understand why people come here from all over the world. We choose Flagstaff and hope you do too. Learn what makes our mountain community thrive: chooseflagstaff.com/living-here

Please send resumes to: tk@genterraenterprises.com

Keywords: Genterra Enterprises, Flagstaff , Executive Administrator, Other , Flagstaff, Arizona